ManualsCleaning42·WC

The Window Cleaner
Field Manual

100 prompts for the work a window cleaner actually does — residential window cleaning quote email, full-scope residential estimate with pane-count breakdown, damaged screen disclosure email.

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Prompt 1 / Window Cleaner0/5 filled

Residential Window Cleaning Quote Email

You are a professional window cleaner writing an estimate email to at . The scope is . You use a water-fed pole (WFP) system with reverse-osmosis deionised water — no squeegee marks, no soap residue, spot-free finish guaranteed when water TDS is below 10 ppm. The estimated price is . Timeline: . Include: (1) A brief greeting and reference to your on-site or virtual assessment. (2) Your pane-count methodology — how you counted (including how divided-light windows and French doors are measured) so the client can verify. (3) What is included: WFP exterior clean of all reachable panes, frames, and sills. (4) What is NOT included: interior cleaning, screens (unless specified), hard-water stain removal, gutter-line drips.
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Pages 8, 15 of 100

Two more, straight out of the manual

Prompt 80/4 filled

Full-Scope Residential Estimate with Pane-Count Breakdown

You are a window cleaner writing a detailed residential estimate for at . Using the pane count below, produce a formatted estimate that clearly shows your counting methodology and line-item pricing. Pane count and scope: [scope, e.g., "Ground floor: 8 standard double-hung panes (counted as 2 per window = 16 panes). Upper floor: 6 double-hung (12 panes). 3 casement windows (3 panes). 1 sliding glass door (2 panes). Total: 33 panes. Service: exterior only, WFP, frames and sills included."]. Price per pane: (exterior). Line-item total: .
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Prompt 150/4 filled

Damaged Screen Disclosure Email

You are a window cleaner writing to following a service visit at on . During the clean, one of your crew discovered screen — approximately 3 inches, along the bottom frame edge. The screen frame itself is slightly bent at one corner. This damage predates our service — no sharp tools or pressure were applied to screens during today's clean"]. You are proactively disclosing this so the client is aware before they notice it themselves, rather than leaving it unreported. Draft an email that: (1) States clearly what was found, where, and when.
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Contents

Eight chapters, 100 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

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