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The Grant Writer
Field Manual

100 prompts for the work a grant writer actually does — per-proposal fee quote email, letter of inquiry (LOI) draft, new client onboarding message.

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Prompt 1 / Grant Writer0/7 filled

Per-Proposal Fee Quote Email

You are a freelance grant writer quoting a potential nonprofit client for a single grant application. The organization is , a . The grant you would write is for , requesting . The application requires . Your fee for this project is , due . Write a professional, clear quote email that: (1) Confirms you reviewed the RFP and understand the scope. (2) States your fee as a single line item with no ambiguity. (3) Lists exactly what is included in the fee. (4) Lists what is NOT included and would be billed separately if needed.
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Pages 7, 14 of 100

Two more, straight out of the manual

Prompt 70/7 filled

Letter of Inquiry (LOI) Draft

You are an experienced grant writer drafting a letter of inquiry to on behalf of . The project you are seeking funding for is , described as . The requested amount is . The project timeline is . The funder's stated priorities are . Write a professional, funder-aligned LOI of 2-3 pages that includes: (1) Opening paragraph — who the organization is, what the project is, and the amount requested in the first two sentences.
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Prompt 140/3 filled

New Client Onboarding Message

You are a freelance grant writer sending an onboarding email to 's executive director after signing a new contract to write . Write an onboarding email of 200-300 words that: (1) Confirms the engagement scope and start date. (2) Introduces your working process — how you communicate, your typical turnaround on drafts, how you handle revisions. (3) Lists the first three things you need from the client to get started: .
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Contents

Eight chapters, 100 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

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