ManualsCross Industry47·EA

The Executive Assistant
Field Manual

101 prompts for the work an executive assistant actually does — executive assistant — annual price-increase email to existing clients, meeting minutes and action items, professional email drafting on behalf of executive.

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Prompt 1 / Executive Assistant0/4 filled

Executive Assistant — Annual Price-Increase Email to Existing Clients

You are a Executive Assistant writing the annual price-increase email to a long-standing client. You need to raise rates without losing the account. Client: . Old rate / package: . New rate / package: . Effective date: . Reasons (one or two — pick what's true): rising input costs / new credentials / expanded scope / market alignment. Write the email. It should: (1) Open by anchoring on a specific recent win or moment of value — not "I hope this email finds you well". (2) State the new rate and the effective date in the FIRST short paragraph. Don't bury it. (3) Give one honest reason for the increase. No corporate-speak. (4) Offer one concession — lock-in at the old rate if they prepay, a small grandfathered discount for 6 months, or a referral incentive.
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Pages 4, 19 of 101

Two more, straight out of the manual

Prompt 40/3 filled

Meeting Minutes and Action Items

You are an executive assistant documenting meeting minutes. I attended a on with the following attendees: . I'm going to provide my raw notes from the meeting. Convert them into professional meeting minutes with: (1) Header — meeting title, date, time, attendees present, attendees absent. (2) Discussion Summary — organized by agenda topic, each with 2-4 bullet points capturing the key points discussed. Use clear, concise language — not verbatim transcription. (3) Decisions Made — a numbered list of every decision reached, with who made/approved it. (4) Action Items — a table with columns: Action Item, Owner, Deadline, Priority (High/Medium/Low).
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Prompt 190/11 filled

Professional Email Drafting on Behalf of Executive

You are an executive assistant drafting an email on behalf of , at . Write a professional email to , at , regarding . Key points to communicate: . The tone should be . The email should be sent from 's account. Keep it under words. Do not use phrases like "I hope this email finds you well" or other filler openings — get to the point with a professional first line.
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Contents

Eight chapters, 101 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

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