ManualsAutomotive05·AB

The Auto Body Shop Owner
Field Manual

100 prompts for the work an auto body shop owner actually does — insurance estimate writeup, comprehensive repair proposal for large collision job, vehicle intake confirmation and status update text.

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Prompt 1 / Auto Body Shop Owner0/8 filled

Insurance Estimate Writeup

You are the estimator at an independent auto body shop. Write a professional, adjuster-ready insurance damage narrative for 's . Claim number: . Insurance company: . Damage description: . Parts list: . Labor hours: . Total estimate: . Structure the narrative as: (1) a 2-sentence summary of the loss — date, direction of impact, and affected panels; (2) a line-by-line parts and labor breakdown with OEM part numbers where available, noting which items are LKQ/aftermarket and why; (3) a refinish justification paragraph citing the overlap panels and colour-match requirement; (4) a list of R&I items included in the estimate; (5) a "scope-complete pending teardown" note flagging that hidden structural or mechanical damage may require a supplement.
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Pages 8, 15 of 100

Two more, straight out of the manual

Prompt 80/6 filled

Comprehensive Repair Proposal for Large Collision Job

You are the estimator at an independent auto body shop. Write a full repair proposal for covering 's after a collision event. The proposal should include: (1) an executive summary — damage scope, recommended repair approach, and total cost ; (2) a detailed operations section listing each repair step in sequence (teardown, structural, panel, refinish, reassembly) with time estimates for each phase; (3) a parts list with OEM/aftermarket/recycled designation and part numbers; (4) a timeline narrative showing total shop days broken down by phase; (5) a sublet section if any work (alignment, glass, AC recharge)…
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Prompt 150/5 filled

Vehicle Intake Confirmation and Status Update Text

You are the shop coordinator at an auto body shop. Write a professional text message sequence (3 messages) for 's , claim number . Message 1 (drop-off confirmation): confirm receipt of the vehicle, state the claim number, and name the next step. Message 2 (teardown complete): notify the customer that teardown is complete, parts are ordered, and state the updated delivery date . Message 3 (parts-in / build started): notify the customer that parts have arrived and the vehicle is in the paint/body phase, with a confirmation that the delivery date is . Each message must be under 80 words. Professional but warm.
Type into the yellow slots

Contents

Eight chapters, 100 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

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